Employers

An employer is the business whose payslips you check. Each employer's people, enterprise agreement and policy library hang off this record, so one setup covers everyone who works for them. If you run a bureau, you can hold many employers under one account.

The employers list

The list shows every employer on your account with how many people are linked to it. Click an employer's name to open it, or use "Add employer" to create one ahead of the first payslip. You only need a "Business name"; the "ABN" is optional and can be confirmed with the ABR after saving.

Each employer shows where it stands, from pays checked in the last 90 days:

• "N to check" (amber): pays worth checking. Click it for that employer's payslips.
• "N to refresh" (grey): saved details that need a quick look, on the needs-attention list.
• "N to set up" (grey): people not yet confirmed. See Confirm a person's setup.
• "All good": nothing needs you.

With more than one employer, a summary at the top adds these up across every client.

You don't have to add employers by hand. Confirm a payslip and FairCheck creates the employer from the name printed on the slip. If you type a name that's already on file, you're taken to the existing record instead of a duplicate.

Under each employer the list shows where its identity stands:

People not yet linked to an employer

If anyone was added by hand or imported from payroll before they were assigned, a panel at the top lists them. Pick the employer they work for and press "Assign". If you have no employers yet, add one first. Assigning fails if that employer already has someone with the same name.

What this business does

Two settings that give everyone checked at this employer a head start on their award:

• Type of business: what the business does (a café or restaurant, a takeaway, trucking or freight, and so on). Left blank, the account's own answer from Account settings is used. The awards it points at are offered as a lead when someone's award is worked out.
• Award most people here are on: once set, the next person checked here is asked "This employer is set up on the … award. Does it set their pay too?" They still confirm it, and can say it's a different one. If you leave it blank, FairCheck fills it in from the first person whose award a person confirms here, unless that award doesn't fit the type of business (an office worker on the Clerks award at a restaurant doesn't make Clerks everyone's lead). The note under the field says when it was filled in that way.

Someone doing office or admin work at a business whose own award has clerical levels (a retailer, a restaurant) is offered that award first, ahead of the Clerks award.

Identity

The "Business name" can be edited here with "Save name". FairCheck never overwrites a name you've corrected: a later payslip only fills the name in when it's blank.

Confirm with the ABR

"Look up ABN" checks the ABN on the Australian Business Register. Once confirmed, the page shows what the register returned — the ABN, its "Status", "Entity type", "Location" and any "Trading as" names — and when it was checked. The button becomes "Check again".

This confirms who the employer is, so their name can be pre-filled. It never decides which award covers their staff — award coverage follows the work people do, not the employer's industry.

Don't have the ABN?

Most payslips don't print an ABN. Type the business name and press "Search the ABR" to see matching businesses, each with its name type and location. Press "That's them" next to the right one to confirm it.

A result whose ABN is not current is shown with "ABN not active" rather than hidden, so you can see it before you choose.

Enterprise agreement

This section lists the employer's agreements with their status, and links to "Upload an agreement". If none is on file, the employer's payslips are checked against the modern award only — an agreement covering these people may change the result. See Enterprise agreements.

Policy library

The employer's own HR policies. Only this employer's own people ever see them; nobody outside the employer can. A policy is used as an extra source of truth when the employer's people ask the assistant a question — see HR chat.

A policy can improve on the award or the NES. It can never reduce them: where a policy is less generous, the award or agreement governs.

"Add a policy" asks for:

• "Title"
• "Topic" — optional, helps FairCheck find it
• "In effect from" and "Until" — a question about a past pay period is answered with the policy that applied then, not the current one
• "Upload the document" (PDF or Word, up to 15 MB) or "Or paste the text"

Documents are read on FairCheck's own servers; a policy is never sent anywhere to be extracted.

Each policy in the library is either active or archived. Archiving a superseded policy stops it being used as a source without losing the record of what applied when.

People

The people linked to this employer, each with their award code (or "No award set") and "work details answered" once their work details have been recorded. "See all" opens the full list; "Add employee" adds someone. See Employees. The full list also shows who is Checked, meaning they hold a seat on your plan (Seats).